Latest posts by Christopher Jan Benitez (see all)
- How to Get the Undivided Attention of Attendees During Online Meetings - February 5, 2015
- Beautiful Business Website on the Cheap: A Noob’s Guide - November 24, 2014
- Overcome Writer’s Block Like a Bonafide Artist - November 10, 2013
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Everybody is aware of the benefits that online meetings bring to your company. But these don’t make video conferencing faultless.
In fact, there are also disadvantages in conducting online meetings. Case in point: this parody video made by Tripp & Tyler that shows how normal video conferences work.
Faulty internet connections, voices overlapping, and dogs barking (or another transient noise in the background) are just some of the pains that attendees have to deal with during an online meeting.
But the biggest culprit of online meetings is the ability to multitask. During a face-to-face meeting, you cannot do anything else other than listen to the people in the room even if you’re bored out of your wits.
During an online meeting, on the other hand, you can play solitaire or surf the internet while the meeting is going on and get away with it.
There’s a chance that you might have missed out on key points during the meetings while engrossed with viewing cat videos on Youtube. Even then, you can repeat the entire online meeting as recorded using ClickMeeting or other premium tools.
The solution to this problem is simple, really: make your online meetings much more interesting.
If you are the one holding the online meeting, it is your responsibility to keep attendees on their toes all the time. You must find a way to get their undivided attention so they don’t multitask on their computers during the meeting.
Below are a couple of suggestions to keep attendees of your online meeting attentive at all times.
Don’t record your meeting
Or at least don’t give attendees access to the recorded meeting. This will encourage them to take more active participation during the meeting. This also enforces them to listen and be
Ask questions to attendees about what has been discussed
This can be done in random during the meeting or just before wrapping up the meeting.
For instance, ask an attendee from the IT department about what was discussed when talking to the sales rep also present in the meeting. While both departments have little to do with each other, being able to answer the question shows that the person has been intently listening to the meeting.
Make sure to keep things light when asking questions. Attendees might find it hard-pressed to answer questions that don’t understand because it is beyond their expertise.
In this case, give incentives to people who can get your questions right. For example, ask a couple of attendees to summarize the meeting in the best way possible. The winner will get a gift coupon from you. The other attendees can vote for the participant with the best summary to help determine the winner.
Appoint someone at random to do minutes of the meeting
To get more people to stay attentive during the meeting, assign a person who will do the minutes before the meeting starts. Choosing that person must be done at random to avoid second guessing. This is a great way to teach and train attendees to become more detail-oriented.
Require a question from each attendees at the end of the meeting
Get attendees to come up with a question regarding the meeting. It can be about the presentation or a topic that was discussed. Do not include clarifications as an acceptable question.
Those who are unable to come up with a question should be penalized for the next meeting. For example, you can ask offenders to do some random but fun stuff for the group before the start of next meeting. You can ask them to review a film that just came out from the cinema along with proof that they actually saw the film.
The suggestions above should help you manage more fruitful online meetings with your attendees or at least come up with better ideas on how to engage your attendees even more.
